TidyHQ + Google Workspace: Connecting Your Club's Tools

The Google Problem for Clubs

Most clubs use Google Workspace — or at least Gmail, Google Drive, and Google Calendar — because it is free, familiar, and accessible. The problem is not Google itself. The problem is how clubs use it.

Documents live in someone's personal Drive. The club email is a shared Gmail account with the password on a Post-it note. Calendar events are created by whoever remembers. When the committee changes, the new people cannot find anything.

Connecting TidyHQ and Google Workspace

The integration works through a combination of native features and Zapier connections.

Calendar sync. TidyHQ events can sync to a shared Google Calendar. When you create an event in TidyHQ, it appears on the committee's calendar. No duplicate entry.

Google login. Members and committee members can log into TidyHQ using their Google account. One less password to manage.

Document links. While TidyHQ has its own document storage, you can link Google Docs and Sheets within the committee workspace. Meeting agendas in Google Docs, referenced from TidyHQ meeting records.

The Email Architecture

The smartest Google Workspace setup for a club:

Create role-based email addresses: president@yourclub.org.au, secretary@yourclub.org.au, treasurer@yourclub.org.au. When the role changes, the email address stays. The new person inherits the history.

TidyHQ handles operational email — invoices, receipts, renewal reminders, event confirmations. Google Workspace handles interpersonal email — correspondence with the council, the governing body, suppliers.

Both systems serve different purposes. TidyHQ is the operational system. Google Workspace is the communication system. They work together without overlapping.

Document Management

The common approach: everything in a shared Google Drive folder. The problem: after two committee cycles, the folder has 400 files and nobody knows where anything is.

The better approach: key governance documents — constitution, policies, financial reports, meeting minutes — stored in TidyHQ where they are attached to the relevant committee records. Working documents — draft newsletters, event planning spreadsheets, budget models — in Google Drive where collaborative editing is strong.

Each tool stores the type of document it handles best. Governance records in the structured system. Working documents in the collaborative system.

What This Solves

The new secretary starts their role. They log into TidyHQ and see meeting history, outstanding tasks, and governance documents. They log into Google Workspace and see the club email with role-based history. They check the calendar and see upcoming events.

They do not need a handover document that explains where everything is. The systems are organised by role, not by the previous person's filing preferences.

That is the goal: a committee transition that takes hours, not months.